Rental Robots at Trade show
Event Overview
Trade shows run on crowd energy and constant motion, but static booths and printed signage struggle to hold attention across large exhibition floors. Exhibitors need something that moves through the crowd, engages visitors directly, and keeps a stall visible even when staff are busy elsewhere in the hall.
At GATE 2026, the GCCI Annual Trade Expo held at Helipad Exhibition Center, Gandhinagar, Events & Robots deployed a full autonomous fleet across stalls B121 and B122 in Hall 10. The team chose trade show robot rental over static displays, testing what live automation could do across a floor built for 50,000 visitors.
The Objective
When Events & Robots arrived at the location, the objective was clear: to set everything up for the event, be it navigation or hospitality. Before doors opened at GATE 2026, we mapped out exactly what this trade show robot rental needed to prove across three packed exhibition days:
- Advertising robot guided visitors across the event, broadcasting the sponsored content.
- Displayed event schedules on dual displays positioned at high-traffic intersections and collected visitors’ information.
- Serving robot delivered food and tray service to sponsor lounges and VIP areas.
- Turned beverage service into a branded activation that pulled visitors deeper into the stall.
- Gave exhibitors a clear picture of robot rental for trade shows compared with fixed booth setups.
Odigo turned the advertising robot into a wayfinding guide too, pairing sponsor content on its dual screens with multilingual prompts that pulled visitors straight into Hall 10.
Our Robotic Solution
Events & Robots brought its robot lineup to GATE 2026 to show what a rent robot for trade show setup looks like under real crowd conditions. Odigo, Dasher, and Popper worked the floor at the same time, each covering a different part of the visitor experience.
Odigo guided visitors through the crowded hall and aisles safely.
Guided visitors across the hall while running sponsor ads, showing what a rent advertising robot delivers at expo scale.
Dasher, offered as a rent serving robot, delivered refreshments to sponsor lounges; and Popper turned beverage service into a branded activation.
Provided real-time data about the campaign and advertisement to the event organizer.
Popper's beverage promotional robot turned a simple drink handout into an engaging moment, drawing crowds in while Dasher kept sponsor lounges stocked with continuous hospitality.
Execution in Action
Providing Real-Time Engagement and Better Navigation
A visitor entering through GATE 2026’s main corridors first spots Odigo, its dual screens flashing sponsor content while it navigates the crowd toward Hall 10. Multilingual prompts point the way, and by the time the visitor reaches stalls B121 and B122, curiosity has already built.
Once inside, Popper draws them in with a quick beverage and a touchscreen interaction, while Dasher moves past with a tray headed for a nearby lounge. What starts as a glance at an AI robot for trade show demo turns into a longer stop and a direct conversation with the Events & Robots team.
Impact & Results in Event
Three days of deployment produced measurable, floor-tested results for the Events & Robots stall, from sustained visitor engagement to standout visibility across 400+ exhibitors.
Exhibitors
A crowded field where the moving fleet kept the stall from blending into static displays.
Engagement
Average visitor dwell time at the stall compared with a typical static booth on the same floor.
Hours Daily Operation
Odigo operated continuously across all six event days with consistent performance, handling routine inquiries without requiring breaks.
Footfall Lift
Increase in stall footfall recorded against the team's previous static-booth deployment at a comparable expo.
Highlights from the Event
GATE 2026 was inaugurated by Gujarat Chief Minister Bhupendra Patel, and a fully autonomous fleet inside a state-backed industrial expo signaled that robotics has moved past the novelty stage. The event put rental robots at trade show to a real test, with Odigo, Dasher, and Popper working the floor together rather than one lone unit. Manufacturers and event agencies exploring to rent robots for trade show engagement saw what a full robotic fleet can deliver.
Client Feedback
The robot rental service was easy to use, reliable, and efficient, and the robots operated really well.
Honorary Secretary, GCCI
“The fleet of robots genuinely covered all the major aspects like promotion, advertising, and hospitality. We loved the enthusiasm and curiosity the robots brought to the visitors; it helped us increase our visibility and offer our best hospitality to the visitors while keeping the venue easy to navigate and avoid the chaos.”
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